Microsoft Word 2010 for Book Typesetting – Saving as a PDF

Now, for the final step. Why do printers ask for PDF files? Not all computers have the same fonts and settings, it varies quite a bit. If you send me a word file, and I have different fonts or settings, I will open up your file, and your font will change, or your set up will shift, and I will be none the wiser. There is no warning or pop up like there would be in the Adobe Creative Suite programs, or Quark. Just silent change that would leave you scratching your head and wondering what the heck happened! A PDF is like a snapshot of your file, and what you see is what you get. With that being said, it is imperative that you keep you original word file as well. If you were ever to want to change anything, a PDF is not the place to be doing it.

You have the option to save as a PDF, or to print to a PDF. Choose save, as printing will result in an 8.5 x 11 document with your little book page floating in the middle. Saving also will maintain your page size, as well as your margins.

1. Click on the file tab.


2. Select Save As.


3. Select where you want to save.


4. Choose PDF on the drop down list.


5. Click save.


It really is that easy.

For more tips on Microsoft 2010, have a look at our blog.